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Annual registrant sample audit
To maintain the integrity of our register and high standards of regulation, UKCP carries out annual random audits of registrants. Each year we randomly select 3 per cent of our registrants to take part in the audit. Taking part is compulsory.
We carry out this process in batches. We’ll email you at set points in the year if you’ve been selected. You’ll then have about four weeks to send your submission.
Requirements
Below is a brief list of what you need to include in your audit submission. For more detailed information, examples of documents and further guidance, please see the audit submission form and guidance notes.
If you’re selected for audit, you’ll be asked to provide evidence of the following:
- Clinical hours
Auditees are required to confirm whether they are in clinical practice and what their clinical hours were during the audit period of January to December. - Supervision during the 12-month audit period
Auditees are required to submit evidence of supervision they received during the audit period of January to December. Auditees should also list any hours they spent supervising others. - CPD during the 12-month audit period
Auditees are required to submit CPD logs and documents, statements or other evidence of CPD undertaken during the audit period of January to December. - Certificates of qualification
Auditees are required to submit all relevant qualifying certificates, for example degree certificates, diplomas and confirmation of accreditation.- True copy certification: In addition to copies of their qualifying certificates, auditees’ documents must be certified as a true copy of the original by their supervisor, a colleague who is a UKCP registrant, a solicitor, or the chair or chief executive of their organisation or college. We ask for a simple letter, email or statement from one of these people confirming that the qualification documents submitted are a true copy of the original.
- Certificate of professional indemnity insurance
Auditees are required to submit evidence of their professional indemnity insurance. This could include a statement from their employer confirming their cover, or their insurance certificate covering their private practice for the full 12-month audit period.
Audit outcome
Our regulation team reviews the documents submitted and emails each auditee with the outcome.
More information
You can find our policy documents, including our CPD policy, supervision policy and training standards, on our standards, guidance and policies page.
Your organisational member or college can give you more information about CPD, supervision, sabbaticals and any modality-specific requirements.
Read our 2024 audit report here.
If you have any questions about the audit or the audit submission form and guidance notes, email audit@ukcp.org.uk.
Frequently asked questions
UKCP undertakes annual random audits of individual registrants as part of its quality assurance and regulatory processes. The audit helps UKCP maintain the integrity of the UKCP register, uphold its regulatory standards and meet its responsibility as a charity established to protect the public. If selected for an audit, registrants are required to participate as a condition of UKCP membership.
You’ll find the deadline in the email telling you that you’ve been selected. As we carry out the audit in batches, the deadline varies from batch to batch.
If you do not have qualification certificates, you can include evidence of accreditation instead. For example, you could include original accreditation correspondence from your organisation or original letters recommending you for acceptance into your organisation, as well as your CV. You can find more information in the audit submission form and guidance.
If you need help, please contact the team at audit@ukcp.org.uk.
Yes, you must submit documents for the audit. Organisational member and college CPD and reaccreditation processes are separate from the audit, and our team does not see those documents. You’re welcome to use some of those documents in your submission if you feel they’re relevant.
Please contact the team at audit@ukcp.org.uk with any additional questions or see the audit submission form and guidance for more information.
We select auditees randomly from registrants who have not taken part in the audit in the previous five years.
We do our best to avoid holidays, half-terms and other term breaks when setting deadlines for each batch. Even so, we understand that prearranged commitments can sometimes make a deadline difficult to meet. Please contact the team at audit@ukcp.org.uk to discuss your situation.
The audit relates to your practice during the previous year. If you have been following UKCP's policy for completing CPD, you should have the information you need to complete your audit submission.
We recognise that there may be circumstances where you are unable to complete an audit at the time you are selected. Depending on your individual circumstances, it may be possible to defer your audit. Please contact the regulation team at audit@ukcp.org.uk to discuss your circumstances and find out more.
If you are not currently practising
If you are not currently practising but continue to meet all other UKCP membership requirements, you may be eligible for the non-clinical membership category for non-practising members. Please contact registration@ukcp.org.uk for more information.
If you are considering taking time out from clinical practice, please first notify your organisation of your circumstances, or your college if you are a direct member. You should also ensure that you continue to meet the relevant UKCP, organisation and college requirements relating to CPD and taking time out of practice.
For further information about taking a sabbatical or time out of practice, please see the membership FAQs.
We normally review submissions within eight weeks. We’ll email you when the review is complete, and this may include feedback on your submission.
The audit review process finishes before the end of the year. We then write an audit report on the findings.
If your question isn’t answered above or in the audit submission form and guidance, please email audit@ukcp.org.uk.
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