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Annual registrant sample audit

To maintain the integrity of our register and high standards of regulation, UKCP undertakes annual random audits of registered individual members.

Each year we select a 3 per cent random sample of our registered members for compulsory participation in the audit.

We undertake this process in nine batches. Those selected will be notified via email at specific points in the year. Auditees have approximately five weeks to meet the deadline for submission.

Requirements

The following is a brief list of requirements for audit submissions. For more detailed information, examples of documentation, and further guidance, please refer to the Audit Submission Form and Guidance Notes.

Those selected for audit will be asked to provide evidence of the following:

  • Clinical Hours
    Auditees are required to confirm whether they are in clinical practice and what their clinical hours were during the audit period of January 2017 to December 2017.
  • Supervision during the last 12 months
    Auditees are required to submit evidence of supervision hours received undertaken during the audit period of January 2017 to December 2017. Auditees also list any hours they spent supervising others.
  • Continuing Professional Development (CPD) during the last 12 months
    Auditees are required to submit CPD logs and documents, statements or other evidence of CPD undertaken during the audit period of January 2017 to December 2017.
  • Certificates of qualification 
    Auditees are required to submit all relevant qualifying certificates, for example degree certificates, diplomas, confirmation of accreditation, etc.
  • Certificate of professional indemnity insurance
    Auditees are required to submit evidence of their professional indemnity insurance. This could include a statement from your employer confirming their coverage for you, or your insurance certificate which covers your private practice.
  • Additional documents
    Auditees should submit any additional documents required by your organisation or college which are required for membership.

Audit Outcome

The UKCP Regulation Team examine the documents presented and notify auditees of the outcome by email.

More information

UKCP’s policy documents, including CPD Policy, Supervision Policy and training standards, can be found on the standards, guidance and policies page of this website.

More information regarding CPD, supervision, sabbaticals and other modality-specific requirements can be obtained directly from the relevant organisational member or college.

Please email audit@ukcp.org.uk for any additional queries about the audit below or the Audit Submission Form and Guidance Notes.

Frequently asked questions

Why is there an annual audit?

UKCP undertakes annual random audits of individual registrants to maintain the integrity of our register and regulation standards.

When is the due date for my audit submission?

You will find the deadline for your completed submission in the email telling you that you have been selected. As we carry out the audit in batches, this will vary from batch to batch.

What if I do not have all of the documents required for the audit?

If you do not have qualification certificates, you may include evidence of accreditation. For example, you could include original accreditation correspondence from your organisation or original letters of recommendation for acceptance into your organisation, as well as your CV. You can find information about this in the Audit Submission Form and Guidance Notes.

If you have further queries about documentation, please email audit@ukcp.org.uk for assistance.

I have recently completed re-accreditation with my organisation. Do I have to submit paperwork again?

Yes. Even though both may require similar documents for submission, you still need to submit the required documents to UKCP for the audit. Your organisation or college CPD check and re-accreditation process is an entirely different process to the UKCP annual audit. More information on this can be found in the Audit Submission Form and Guidance Notes.

How often could a UKCP registrant be chosen for audit?

Auditees will be selected randomly for audit from a list of registrants who have not been a part of the annual audit in the previous 5 years.

I’m away before or during my audit deadline. What should I do?

We do our best to avoid holidays, half terms and other term breaks when setting out the deadlines for each batch of auditees. Even so, we understand that there are times when people find the deadline they receive difficult to meet because of prearranged commitments. Please contact the team to discuss your situation at audit@ukcp.org.uk.

What if I am or have been on sabbatical or am not practising currently for medical reasons, maternity leave, etc?

The audit is for the past year’s practise. If you’ve been following policy for completing CPD, this should not cause problems for completing an audit submission. We are happy to discuss this matter with you, including the possibility of deferment. Please contact the Regulation Team at audit@ukcp.org.uk for more information.

Please note that if you are not practising currently, but are continuing to meet all other membership requirements, there is a non-clinical membership category for non-practising members. Please email membership@ukcp.org.uk for more information.

If you are considering taking time out from your clinical practice, you should first notify your organisation of your circumstances (or college, in the case of direct members). You must be in compliance with UKCP’s CPD policy, as well as your organisation and college CPD policies, regarding sabbatical and taking time out.

How long will it take to review my submission?

Normally your submission will be reviewed within 8 weeks or less. You will receive an email confirming completion of the review, which may also contain feedback on your submission.

When will the audit review process finish?

The audit review process will conclude before the end of the year and an audit report will be written on the findings.

Please email audit@ukcp.org.uk for any additional queries not answered above or in the Audit Submission Form and Guidance Notes.