Company No. 03258939 Registered Charity No. 1058545
The United Kingdom Council for Psychotherapy (the “Company”)
Notice of general meeting of the Company
NOTICE IS HEREBY GIVEN that a general meeting of the Company will be held at 9am on Friday 20 September 2019 at Friends House 173-177 Euston Road, London NW1 2BJ for the purpose of considering and, if thought fit, passing the following resolutions:
To consider the special resolutions for the amendment of the Articles set out in the Special Resolutions document.
The proposed new Articles, including all of the proposed changes are available in the UKCP Articles of Association document, labelled “A” for the purposes of identification.
THAT the regulations contained in the UKCP Byelaws and UKCP Standing Orders documents, labelled “B” and “C” for the purposes of identification, should be adopted as the new byelaws of the Company (the “New Byelaws”) and new standing orders of the Company (the “New Standing Orders”) in substitution for, and to the exclusion of, all other byelaws and standing orders.
By order of the Board
UKCP Chief Executive
Dated: 4 September 2019
- A member entitled to attend and vote at the meeting convened by this notice is entitled to appoint a proxy to exercise their rights to attend, speak and vote at the meeting. A proxy need not be a member of the Company.
- Proxy forms are available below.
A General Meeting will be held at 9am on Friday 20 September 2019 at Friends House, 173-177 Euston Road, London NW1 2BJ. Formal Notice for the meeting can be found above.
For those attending this meeting, please bear in mind that this is not an AGM, Members’ Forum or conference. There will be no other items of business other than the proposed changes to the constitutional documents. It is anticipated that most will wish to vote by proxy.
If you do wish to attend the General Meeting in person, then please contact Alex Crawford, UKCP Governance Manager, by emailing email@example.com so that we know how many people will be attending. Please also contact Alex if you have any questions about the proposed changes or how to vote.
The Summary of Proposed Constitutional Changes for Consultation August 2019 document summarises the changes we are proposing to make to our Articles, Standing Orders and Byelaws.
The Special Resolutions document details the 7 special resolutions.
The proposed amended Articles (‘A’) with the changes highlighted can be found in the UKCP Articles of Association – A document.
You can vote for these resolutions by using the Proxy Voting Forms below.
The proposed amended Byelaws (‘B’) with the changes highlighted can be found in the UKCP Byelaws – B document.
The proposed amended Standing Orders (‘C’) with the changes highlighted can be found in the UKCP Standing Orders – C document.
The Ordinary resolution is that these 2 documents, labelled ‘B’ and ‘C’ are adopted as the new Byelaws and Standing Orders of the Company in substitution for, and to the exclusion of, all other Byelaws and Standing Orders.
You can vote for this resolution by using one of the Proxy Voting Forms below.
The chair of the meeting will act as a proxy unless another proxy is desired, in which case insert the full name of your proxy in the space provided at the top of the form.
Please indicate with a cross (‘X’) in the appropriate box how you wish the proxy (normally the chair of the meeting) to vote.
If you mark the box ‘Vote Withheld’, it will mean that your proxy will abstain from voting and, accordingly, your vote will not be counted either for or against the relevant resolution.
If you select ‘Discretionary’ or fail to select any of the given options, the proxy can vote as he or she chooses or can decide not to vote at all.
All of the Special Resolutions can either be taken together as 1 vote at the first option, or you can indicate your separate vote for each of the 7 resolutions.
Completed and signed forms are to be posted to the UKCP Governance Manager, UKCP, 2nd Floor, America House, 2 America Square, London EC3N 2LU.
Alternatively, you can scan and attach a signed copy of the form to an email and send it to firstname.lastname@example.org entering ‘Proxy Vote’ in the email subject header.
You can also complete the form electronically, attach it to an email and send it to email@example.com entering ‘Proxy Vote’ in the email subject header. In this instance the form will be accepted without a signature provided the email is sent from an email address that is registered with UKCP.